A Guide to Intelligent Document Automation: Revolutionize Customs Processes with iCustoms

iCustoms is a leading customs declaration software provider working in the United Kingdom. Its customs-clearing software has various integrated features that make declarations easy and reliable. iCustoms software is suitable for trade via land, air, and sea. iCustoms supports customs systems. iCustoms supports customs systems and intelligent document automation features to establish a smart working environment. 


In this blog, we’ll understand document automation and how iCustoms IDP (intelligent document processing) will make the proclamations smart and quick. We also gave some information about IDP and its working

What is Intelligent Document Automation?

The process of producing, operating, and circulating electronic records using technology is known as intelligent document automation.” Papers, including warrants, statements, invoices, and other firm documents, are automatically part of this technique.


iCustoms supports customs systems and intelligent document automation features to establish a smart working environment. 


Tools for devising templates and forms, gathering data, producing documents, and automating processes are often a part of document automation software. By cutting down on human data input and removing mistakes, it may help organizations save time and increase accuracy.


In a number of sectors, including law, banking, healthcare, and government, document creation may be employed. Businesses may underestimate expenses related to manual document generation and maintenance, increase productivity, and simplify their document processes with its assistance.

What is IDP?

IDP, or Intelligent Document Processing, is a smart approach for the hectic task of reading papers. It extracts information using OCR (Optical Character Recognition) features. It is an advanced AI tool for reading, assembling, and analyzing all sorts of documents. 


Intelligent Document Processing (IDP) automates document processing functions by connecting machine learning (ML) with artificial intelligence (AI) algorithms. IDP obliges businesses by yanking data from unstructured documents like invoices, contracts, and purchase orders and structuring it for computer systems to handle conveniently.


IDP dissects and apprehends the content of documents using cutting-edge methods, including optical character recognition (OCR) and natural language processing (NLP). The system then pulls paramount data, like names, dates, and quantities, and maps them to applicable fields in the database of the organizations or in other software programs.


For more detailed knowledge, read the blog on Intelligent Document Processing to get a vivid understanding of how one can use it.

Why is IDP named in the Intelligent Document Automation category?

Intelligent document processing uses an artificial intelligence tool to make it potent and smart to operate. Due to its easy human understanding settings, it is amendable according to one’s needs. This is why it is becoming popular in multiple fields because of its savvy features. It is due to its versatility that IDP is a category of document automation.


IDP falls in category of document generation software since it automates the processing of documents. IDP goes above and beyond standard document automation software by automating data extraction from unstructured documents and transforming it into structured data that computers can handle. Document automation software focuses on the generation and distribution of documents.


IDP is a subset of document automation that specializes in automating operations involving document processing.  Intelligent processing and document creation seek to increase productivity, accuracy, and efficiency by minimizing human data input and removing mistakes. Intelligent document automation, on the other hand, goes beyond conventional document automation by using AI and ML to automate data extraction from unstructured documents, a difficult operation requiring cutting-edge technology.


IDP is a more sophisticated solution that exclusively focuses on automating document processing processes using AI and ML, even though both IDP and document creation software have comparable aims and advantages.

How is the customs IDP utilized by traders?

AI smart document processing technology can work in any field and for any work.  

It can be used in medicine, engineering, education, or any other area because it can be modified to any shape. Here, our main concern is how traders can use it in customs. There are several ways in which IDP is beneficial. Such as submitting documents regardless of language or for verification, cross-checking and getting faster results with a cost-effective amount of money. 


  • Readability in the documentation: It has now become efficient for traders to submit documents, irrespective of the different types of forms. Through ML, a programmer can set the IDP to read multiple documents and obtain relevant information. Specifying the information enables the IDP to read hundreds of documents and process the information.
  • Time-Saving customs clearances: IDP can read hundreds of documents in a short span of time after providing the extracted information. Traders have to submit the documents, and all the respective work of reading, transforming, and getting the required information is automated document generation’s responsibility.
  • Tax and duty calculations: Based on the data regained from the papers, IDP may be used to automatically compute the customs duties and taxes due on the imported or exported items. This is also significantly used in the inspection of goods. 
  • Variety of documents:  IDP can handle different types of documents in different languages in a single go without causing any difficulty. It intelligently integrates the documents from unstructured and semi-structured formats into structured ones that can be smartly used.

iCustoms Intelligent Document Automation (IDP)

iCustoms IDP tackles all the known and unknown errors that might occur in the customs declaration process. An assertive AI-based tool that saves time and provides 99% accurate and relevant information with minimal money. iCustoms document automation software is user-friendly and easy to manage. 


An importer/exporter creates an account on the iCustoms user page and fills it with the required and accurate information. His task ends with submitting the documents he has for customs declaration submission. After submission documents are sent to IDP. OCR helps in reading the documents and then transferring them for further processing. 


Information is predefined in the IDP’s software before processing. Once the readable data comes to IDP, it divides it into fragments. Each page is then further divided into structured, unstructured, and semi-structured information. Structured data is easy to obtain as it doesn’t require further clarification.  


But IDP is most beneficial for pulling information from unmanaged documents. It thoroughly reads and obtains the information that is needed for customs declarations.  

Once all the required data is gathered, an automated form is filled out, and then it is sent to HMRC for approval. It reduces time and effort because multiple declarations are submitted together, which is a great advantage to traders.


iCustoms software is fully systematic and has all the advanced features necessary to support and handle all the tricky work on behalf of traders. Document automation has taken on a new pace since the invention of intelligent document processing. Hustle free document management and getting customs declarations without any worry or stress is what iCustoms aims for.


iCustoms Intelligent document processing software is what makes it different from other customs software. It lets you take the first step by submitting the documents and helps you reach the final step of submission. It is a one-stop solution to all your customs problems because it offers systemized and advanced AI tools to make customs trade fun and an experience to remember.

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About iCustoms

iCustoms is an all-in-one solution helping businesses automate customs processes more efficiently. With AI-powered and machine-learning capabilities, iCustoms is designed to streamline your all customs procedures in a few minutes, cut additional costs and save time.