IDP (Intelligent Document Processing) | All you need to know!

Have you ever imagined a technology or an application that could process all of your documentation work in a matter of seconds? If you are still searching, take a break. Let us give you the answer to that question with a single word. Which is “intelligent document processing (IDP).” A method which will transform your bulk of documents into useful data which can be utilized by ML, NLP etc.

What is Intelligent Document Processing?

IDP, or Intelligent Document Processing, is an advanced form of Optical Character Recognition (OCR) with the essence of AI. It takes up the document and intelligently integrates it into a structured form. Giving all the extracted information for further use in the respective fields.


The major benefit which IDPs gives to their users is that it uses AI tools to speed up the workflow. From just reading the documents and giving the extraction of desired information from the documents.

Difference between OCR and IDP

Optical Character RecognitionIntelligent Document Processing
OCR is used to convert your image or text document into machine language. In simple words, you can say that OCR scans the text or image docs and moves it to machine learningIDP generic takes up your image or text documents in any raw form and processes it into the advanced form without any manual work
The OCR is the simplest method of reading your documents, and images, and texts, scanning the special characters and giving the same output IDP consultancy guides that it not only reads the documents but also provide its refined form using Artificial intelligence according to the user specifications
OCR also works on scanning the hard files data of books, newspapers into a digitised form for further useIDP automatically reads the document, divides it into several sections and then transforms it automatically.

Why switch to IDP from OCR?

As it is the artificial intelligence era and everything has advanced, using OCR became old-fashioned and IDP has replaced OCR due to its smart features and easy handling methodologies. The features IDP offers include:


  • IDP divides your documents into structured, unstructured and semi-structured according to its patterns and then starts the workflow.
  • Although OCR reads the documents, IDP splits the document according to its pages and then the document is segregated.
  • Intelligent document processing transforms the documents in such a way that they can then further be used in machine learning, national language processing or intelligent character recognition.
  • IDP identity provider automatically eliminates documents which rely on human intelligence.
  • It is designed in such a way that it is extremely beneficial for a high volume of data which can’t be manually read.


Intelligent document processing’s best feature is working on calculated documents like invoices, bills, account payables etc. Because, in these types of documents a lot of difficulty arises in the mixup of digital and paper forms, manually entering the data, different layouts and formats and all these issues result in a delay of payment.

In which fields is IDP beneficial?

There is no such area where IDP can’t be used since it is modifiable software and can be used according to the user’s specific requirements. You just need to set it up according to your requirements.


In every field, whether IDP education, professional, medicine, accounting, customs, or sciences, you name it and IDP is ready to serve you with its best features. iCustoms’s intelligent document processing will help you to obtain all the HMRC-required information by just letting you upload your documents and get the processed information.

The types of Documents IDP uses

As previously stated, IDP requires three types of documents: structured, unstructured, and semi-structured documents, and documents that fall into these categories are filtered accordingly. 


  • Structured Documents:


The documents that are already in a clear pattern format are called “structured documents.” These documents already contain all the information that is needed, 


For example, an admission form for a student has all the predefined fields that are needed and doesn’t contain any irrelevant information. Because all fields contain useful information, structured documents are the easiest to read and extract data from. 


  • Unstructured Documents:


Some documents that don’t follow any pattern or are not very useful for extracting purposes can be termed unstructured documents. It is a free format document and doesn’t have any sort of structure. For instance, letters, articles, and phrases types of data are unstructured data.


  • Semi-structured Documents:


Documents which contain some defined and some undefined information can be termed semi-structured documents. This type of document either follows some pattern or not and the information provided in these documents are sometimes useful. These documents can be read manually but it is very time-consuming so now all that worry is given to IDP. 


For example, a section in the admission form which asks to write a paragraph about students’ personalities or any other unimportant field is put into an unstructured format. IDP takes out the information that is needed and banishes the rest.

How does IDP work?

Using IDP has now become very easy because of its smart AI features. It has removed all the complexity in reading the documents and obtaining the information required by just entering the documents and explaining the information that is needed and IDP will do your work. AI smart processor IDP just takes the document in a scanned form and dispatches it further.


It identifies the synonyms of words, gathers useful information from documents provided to it and gives the results in the most advanced form which can then directly be used for any machine language. It has the capacity of handling large bulks of data in a single go and has created a paper-free environment.


Intelligent document processing has offered its multiple features platform in a range of almost every user regardless of the area they belong to. Artificial Intelligence is making lives simpler and stress-free by introducing evolution in everything. It has made the future bright, perceptive and astute. Ending upon the quote says:


                         “Progressive minds create a smarter world”

Take a moment to learn about iCustoms IDP customs processor which will take all the required customs documents regardless of their form and it will intelligently extract all the relevant information which will be used for customs clearance.

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About iCustoms

iCustoms is an all-in-one solution helping businesses automate customs processes more efficiently. With AI-powered and machine-learning capabilities, iCustoms is designed to streamline your all customs procedures in a few minutes, cut additional costs and save time.


Struggling to Extract, Catagorise & Validate Your Documents?

Capture & Upload Data in Seconds with AI & Machine Learning